We provide innovative Conference Management, by placing our experience to work. We ensure that the burden of the conference is taken right off the shoulder of our client by providing tailor made solution for every aspect of the conference and monitoring and reviewing it time to time.
Our in- house specialists look after every aspect of the conference planning from the pre conference arrangements to the post conference facilities.
PRE- CONFERENCE FORMALITIES
Our team of experts helps in:
- Providing professional expertise & assistance in preparing and collating the bid document.
- Facilitation of easy clearances from government bodies.
- Assessing the need of a strategic alliance with the Ministry of tourism & national carrier within India.
- Offering comprehensive marketing solutions from concept, strategy and creative development to production and implementation.
- Detailed Budgeting of the conference to the minutest details and constantly monitoring it.
CONFERENCE MANAGEMENT
We provide customized support based on individual needs:
- Venue Planning: We assist in selecting a venue for the conference, handling onsite operations, space management & banqueting.
- Financial Control: We constantly monitor the budget with an effective accounting system
- Press Assistance: We assist in Media briefing for the conference along with pre & post event press releases.
- Secretariat & Staffing: We provide special Business centre services with dedicated manpower to handle queries for the conference. We also facilitate in organizing specialized language interpreters for onsite query handling & man power for event ushering.
- Conference Registration: We have invested in the best online conference registration software to enable online delegate registrations.
- Liaison: As a conference organizer, we not only provide services to organize the conference but we also liaise with vendors, sponsors and other stakeholders related to the conference. We provide full production support for the conference in terms of Audio visual equipment, layout, design, lighting etc.
- Catering: We ensure that apart from a well organized conference, the delegates get the best of the catering services. We plan cost effective & balanced meals during the conference that brings out the local flavor & caters to delegate preferences.
- Give Always: We assist in selection of special customized souvenirs/give always for the delegates, speakers and guests aligning with the theme of the conference. Our association with various NGO’s enables us to source articles/gift items from them which we offer as souvenirs to the delegates and visitors.
- Social Events: We plan, conceptualize and organize theme evenings/gala nights after the conference to ensure that the delegates are offered a complete business cum entertainment package at the conference within India.
POST CONFERENCE FORMALITIES
Our services of the conference & event management extend right up to ensuring that the host is given full support in winding up post conference closure.
We provide Post conference documentation including administrative services to the client
- We help in closure of all accounts with the client, vendors and other stakeholders.
- We also assist in publication & distribution of post meeting reports of the conference.
- We work from scratch to the end to make sure that the conference is well organized and leaves a good impression with the delegates, speakers, guests and other stakeholders.
OUR TECHNOLOGY
We use Events Pro! Software for handling all the conferences. The software offers user friendly interface to the delegates that allows them to register for the conference, choose sessions, fix appointments, make itineraries, book travel, make secure online payment and even generate invoices to claim re- imbursements from companies or sponsors. The system comes with in- built triggers & checks that enable us to ensure that the delegate, sponsor and exhibitor never miss an important deadline. Even reminders for updates on information, conferences, extract submission, payments and more can be programmed into the system.
